5 Tips for Dealing with Equipment Shipping Delays

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William Thomas / January 2021

While consumers expect timely and safe delivery, equipment shipping delays may arise due to challenging situations. However, Heavy Equipment Transport has over a decade of experience shipping super heavy and oversized loads with safe and timely deliveries.

We understand that timely delivery is paramount to any business operation, and your wide and super heavy load is a significant investment. We have a dedicated team of logistics experts who ensure your shipment is dispatched on time to avoid delays. Our experts have also established ways of avoiding equipment transport delays.

What Causes Equipment Shipping Delays?

In the oversized and heavy-load transport industry, avoiding equipment shipping delays requires effective management of the hauling process to meet client needs and expectations.

In today’s fast-moving world of quick equipment delivery services, clients and other people expect timely arrival of their goods or cargo. Many heavy and wide load transport companies like Heavy Equipment Transport work around the clock to ensure no shipping delays for your equipment.

However, delays may arise because of some factors and situations. Equipment shipping delays can also adversely affect your company’s reputation, breaking clients’ trust in your service delivery solutions. While all super heavy and oversized shipping experts work to avoid late shipment, delays are sometimes unavoidable.

Some common causes of delays include:

  • Weather Conditions

While many heavy-load shipping companies monitor weather conditions, some situations, such as unanticipated rain storms, are unavoidable. These leave the roads wet or slippery, like during the snow season, causing delays as drivers slow down for safety.

  • Holidays

There’s a massive spike during holidays, especially in eCommerce, with increased shipment volumes and order placements. This can easily overwhelm the transport service provider, leading to delays.

  • Supply Chain

Delays caused by the supply chain process are usually due to a lack of processing capacity, especially during holidays.

  • Global Events

A slow global supply chain will affect your company’s supply chain from issues such as lack of access to raw materials, labor, and finished products that lead to delivery delays.

Shipping a Cat Dozer.

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How Can You Avoid Oversize Load Hauling Delays?

In the oversized and heavy-load transport industry, avoiding equipment shipping delays requires effective management of the hauling process to meet client needs and expectations. Maintaining transparency and minimizing disruptions is essential for timely deliveries. Here are five tips on what to do to avoid equipment transport delays.

  1. Shipment Tracking

Adopt a hauling system that allows you and your client to track real-time information on the shipment, which can prevent the frustration and anxiety that come from delays.

  1. Plan and Schedule Equipment Shipments in Advance

As an expert company, you need to know the periods when delivery orders spike. Plan and schedule deliveries in advance to avoid delays, especially during holidays.

  1. Set Realistic Minimum and Maximum Equipment Delivery Times

Take time to consider the loading process, the oversized load dimensions, weight, and capacity, your fleet of hauling trailers, and other external factors such as acquiring permits. This information determines a realistic delivery time for the client’s equipment.

  1. Avoid Traffic Delays With Proper Route Planning

Traffic hold up is a crucial cause of equipment shipping delays. Route planning helps you map out an efficient way with minimal traffic blocks and holdups, allowing for safe and timely delivery of the loads.

  1. Conduct Regular Quality Checks

Regardless of your optimized operation that delivers safe and timely services for client shipments, ensure you have regular quality checks to ensure your shipping process is always streamlined. This includes performing quality checks on your fleet of trailers and keeping the drivers updated on the latest shipping models.

Transporting a Concrete Mixer.

What to Do If Your Equipment Load Is Delayed

Despite streamlined processes and operations, shipping delays will still occur with wide and heavy loads. Knowing what to do if your equipment is delivered late is essential. This will help coordinate and get the correct response from the involved parties to avoid future delays. Here’s what to do when your shipment is delayed.

• Communicate with the shipping company.

• Review or refer to the agreements and contracts to understand conditions related to delays.

• Establish a contingency plan to prevent work schedule and operation delays

• Work closely with the transporter to find a solution.

• Make detailed documentation of the delay and any additional costs incurred

• Notify other equipment or heavy-load stakeholders.

• Where possible, adjust project timelines.

While equipment shipping delays may occur, Heavy Equipment Transport experts are dedicated and follow a core mission of ensuring your super heavy and oversized equipment transport arrives on time and safely.

William Thomas

William Thomas

Heavy Transport Specialist

Being able to lead a team of such talented logistics agents has been a wonderful experience over the past ten years. If you would like to know anything more about the heavy equipment transport services we offer, don't hesitate to give us a call!